Reserving Classroom Space

If you need to reserve classroom space, please read the following information, as processes have changed.

Ensure that you include in your request all of the required information indicated below based on the type of activity being scheduled. Requests not containing the required information may be returned and may result in the request not being processed.

We require a minimum of 5 business days to process a room booking; late requests cannot be accommodated at this time. Bookings are done on a semesterly basis, and we cannot confirm bookings for space during the academic day until the add period for the given semester has closed. See below for timelines specific to each type of request.

How to Reserve Classroom Space

Academic Requests

Midterms, review sessions, grad finals and in-class testing requirements can be made by emailing orsexams@uoguelph.ca, and they are booked on a semesterly basis. For information specific to midterms, please refer to Midterm Room Booking. Please note that requests for bookings during the academic day are not reviewed or processed prior to the end of the add period of each semester.

All other academic, course-related requests including breakout rooms/additional rooms/room changes should be sent to courschd@uoguelph.ca based on scheduling timelines.

Ensure your request includes the following information:

Course Code
Instructor
Date Required
Time Required (Start and End Time)
Purpose
Number of Students
Preferred Location

Student Clubs, Groups and All Other Requests

Please note that requests for bookings during the academic day are not reviewed or processed prior to the end of the add period of each semester.

Student Clubs/Organizations must have submitted an SE&RM form before requesting a room. Booking requests will remain pending until we receive confirmation of an approved SE&RM form. In place of the SE&RM, College and Departmental Clubs MUST include a department chair or administrator on all correspondence for their requests to be processed.

Visit the Non-Academic Room Bookings Portal to make your room request.

Audio Visual Requirements

For audio visual requirements, including access codes for the computer/projector or other A/V questions, please refer to Classroom Technical Support.

Booking Other Spaces on Campus

University Centre Room Reservations – UC: ucreserv@uoguelph.ca
OVC Complex Room Booking: roomdean@uoguelph.ca
McLaughlin Library: librooms@uoguelph.ca
Branion Plaza, MCKN Lobby and Waasamowin – Hospitality Services – Special Event: spevent@uoguelph.ca