Staff & Faculty

Development staff, departmental staff, faculty and sessional instructors may apply for a download account.

Only those who are deemed responsible for uploading final marks will be given upload access.

Make sure that you login to the Class List site. If you have permission to upload final grades then you can check out the help links and contacts for grade uploads, D2L and WinMarks.

For those people designated to upload class lists with final grades, a menu for "Final Grade Submission" will be available. The "Upload" link will start the upload process. The other links provide additional information and help about the process.

The authentication uses the University of Guelph central login and password. If you have forgotten your password then you will need to contact CCS and follow their password reset protocols.

Actually, you can import class lists as text files into Excel. If you import lists into Excel remember to import each field as a text field. If you import the Student ID field as "general" or as a number then it will lose the leading zeros which are required in the Colleague database for a valid Student ID. Remember, for grade uploads, we only accept Winmarks or WebCT formats.

Yes. Though, technically, lectures do not exist on Colleague. Everything is built from the course section. Before we post the Class Lists, we assemble the 'lecture' based on the course sections. If a section has no lab or seminar component, then the section number is synonymous with our 'lecture' number.

All 'lecture' enrolment lists are always available for all courses.

If multiple sections exist for a course, an 'Entire Course' list is available as well. As expected, this is all of the students for that course regardless of section (including if applicable lab/seminar). For really big courses, these will take a while to display as a webpage.

In some cases, the information is not available at the time of publishing (Monday morning, each week). Until students are enrolled in a course or section, it is not displayed. Sections that are added late, or courses that are empty until after registration will likely not be included until the revision after the Add period has ended. This can be the case with graduate level courses or senior undergraduate courses.

Once you have selected the course or section you wish then you can click on one of two file formats to download the files. WinMarks and the E-mail format is a text file with one email address per line.

When courses are published on the class lists web site, they are released in several levels of organization:

1. If a course has multiple lecture sections, we create a "All Students" listing. This is everyone in the course, with colleague section information. For an example, look at HIST*2000.
2. A course always has a lecture level, where the "Lecture X" lists are displayed. All students in one lecture are in the same list. When necessary, these are combinations of all sections (number XY) participating in lecture number X. HIST*2601 has only one lecture, so there is a Lecture 01 link and no "All Students". This is because Lecture 01 is all the students already.
3. A course with section numbers longer than 2 digits has "Section XY" lists. These are the sections directly from colleague. Taking all sections with the same X (first 2 digits) makes up the full list for lecture X. Taking all sections with the same Y (remaining digits - for all but ENGG courses) lists a particular seminar or lab section. HIST*2601 pops up on my computer with Section 0101 through 0105... these will match the sections you were given in hardcopy.

The Academic Review Sub-Committees use this form to assist with determining whether a student is eligible to be considered for a deferred assessment for a missed final exam, missed final assignment or other missed final graded component(s) of the course.

The ICF must be completed for any student to whom you are assigning a final grade of INC or MNR: INC for a student who has not completed one or more final graded components of the course (typically a final assignment, final lab/oral/practical exam or final written exam), and MNR for any student who is under investigation for academic misconduct which has not yet been resolved.

It is important for the Office of Registrarial Services and the Academic Review Sub-committees to be aware of the investigation, though not the details, to ensure the student is considered for a deferred assessment, if appropriate. A grade of MNR will appear on the student’s academic record for the duration of the investigation, and the department is responsible for submitting a final grade to Enrolment Services once the investigation is completed.

The total of all final grades achieved by the student to date in the graded components of the course is to be provided here. Do not pro-rate this grade. This grade will be pre-populated if the form is generated through the final grades widget in CourseLink. This will be the grade assigned to the student should the student not be granted consideration by the Academic Review Sub-committee. If a student is under investigation for Academic Misconduct, do not enter a grade here. Mark an ‘x’ in the appropriate box in the lower left corner of the form.

This is the original due date that a final graded component was to be submitted or written/completed (i.e., final exam, final assignment, etc.) as listed on the course outline. If a student is granted consideration by the Academic Review Sub-Committee, they will assign the new deadline that the work/exam is to be completed by/on.

Include any pertinent information you wish the Academic Review Sub-Committee to know. If you granted consideration for a graded component during the term (i.e., essay, midterm, lab component) and the student failed to complete the component, note this, along with any other consideration you have granted the student.

When the ICF is fully integrated into CourseLink, this portion of the form will be pre-populated when you assign a grade of INC to a student in the gradebook. Please make sure to enter the entire course and section number in the “Course” field (i.e., MATH*1210*0101). The student’s name and ID number will be available from CourseLink or on your course class list. If you do not know the student’s degree program, check with the person in your unit who is responsible for submitting grades to the Office of Registrarial Services.

Submit one (1) copy of the ICF, along with your grades, to your chair/director for sign-off. Once signed, your department will email them along with the final grades to the Office of Registrarial Services.